Document Extraction & Archiving — Done Right

Most organizations don’t struggle because documents don’t exist. They struggle because documents are scattered across legacy systems and impossible to search when an audit shows up.

ResNav automates document extraction and archiving — so every historical HR and payroll document is exactly where you need it, when you need it.

Automatically find and extract documents

We pull documents directly from legacy HRIS & payroll platforms, file servers and shared drives. Whether content lives behind logins, report builders, or bulk-export tools — ResNav maps and retrieves it.

We automatically:

  • detect document types (I-9s, W-2s, garnishments, onboarding docs, etc.)
  • extract key data elements
  • tag and categorize by employee, date, and document type
  • preserve original copies for defensibility

 

Real Results: 1,000,000+ Documents, Fully Automated

A national employer approached us with a problem:

Their payroll provider was shutting down access — and over one million historical HR and payroll documents still needed to be retained for compliance.

Manual downloading would have taken months (and still risked missing files).

ResNav automated the full extraction process:

✔ logged into multiple systems
✔ navigated every document location
✔ downloaded securely
✔ mapped documents to the correct employee and record type
✔ pushed everything into a single archive

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An Excel Dump Isn’t Enough

That CSV export your old provider is offering presents a major compliance issue in the face of privacy and data security regulations. Once you manipulate this static data, it’s no longer auditable. Ultimately, no vendor is responsible for your data’s compliance.

What we extract most often

  • I-9 forms
  • W-2s and tax documents
  • Payroll registers and reports
  • Timecards and approvals
  • Onboarding packets
  • Policy acknowledgements
  • Garnishment orders
  • Disciplinary records
  • Performance reviews
  • Benefits and deduction documents

 

If it ties to payroll, employment, or compliance — we’ve likely extracted it before.

Perfect for Organizations who are:

Switching Payroll or HR Systems

Responding to a DOL or FLSA Wage Investigation

Preparing for an Acquisition or Divestiture

Cleaning Up Legacy Archives

Standardizing Retention Policies Across States

We have not required any assistance since implementation. I like this product and give it a 5 out of 5!
Accounting ManagerManufacturing Industry
We transitioned away from our payroll providers in 2020. This service proved to be very user-friendly and even allows us to export custom reports to pull the relevant data that we need.
Payroll ManagerHealthcare Industry
I need to give a big Thank You to ResNav for assisting me with two clients this week. They alleviated history conversion concerns and the process was smooth and straightforward.
Project ManagerPayroll Vendor

Secure Your Payroll History Today

Don’t risk non-compliance or data loss during your next system transition. With History Link, you’ll preserve critical historical data, ensure ongoing compliance, and gain instant access to payroll insights. Let’s safeguard your payroll data future together.

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