Maintain Compliance with History Link
Comprehensive Data Lets You Do More
All data ready for real-time analysis in History Link:
- Pay rate and salary history
- Position and job profile history
- Employee status changes
- Employee-level benefit history
- Dependent benefit history and information
- Census Data
- Time and attendance
- Check detail and check stubs
- Quarterly and annual tax reports
- Employer documents
- And More…
An Excel Dump Isn’t Enough
Secure, Integrated, and Compliant Data Management
History Link securely extracts, retains, and gives you access to complete payroll data in an affordable and secure Azure-based platform that integrates with your payroll and HRIS vendor to unlock joint reporting capabilities. Ensure compliance with local, state, and federal agencies and give your team a single source of truth to analyze data for any audit, employee, or decision support needs.
History Link Resources
State Specific Laws
4 years for payroll records and wage statements.
3 years for payroll records, wage statements, and hours worked.
3 years for payroll records, wage/hour records, and wage theft prevention documentation.
3 years for payroll records and wage/hour documents.
3 years for payroll records and wage/hour documentation.
5 years for payroll records, wage statements, and employee benefits records.
3 years for payroll records and wage statements; 2 years for time cards.
3 years for payroll records and wage/hour records.
6 years for payroll records, wage statements, and time cards.
6 years for payroll records, wage statements, and time cards.
3 years for payroll records and wage/hour documentation.
3 years for payroll records, wage/hour records, and wage payment documentation.
4 years for payroll records; 3 years for wage and hour documentation.
3 years for payroll records, wage statements, and minimum wage documentation.
Best Practices for Payroll Record Retention
While state laws vary, it’s generally recommended to keep payroll records for at least 6 to 7 years. This conservative approach helps ensure compliance with most federal, state, and local requirements, while also protecting your organization from potential audits, legal disputes, or employee claims.
Remember:
- Consult with legal counsel or a payroll expert in your specific state(s) of operation to ensure full compliance.
- Implement a secure system for archiving these records, especially when transitioning to a new payroll company.
History Link provides the robust, secure platform you need to maintain compliance with these varying state regulations, ensuring your historical payroll data is always accessible, accurate, and audit-ready.
Secure Your Payroll History Today
Don’t risk non-compliance or data loss during your next system transition. With History Link, you’ll preserve critical historical data, ensure ongoing compliance, and gain instant access to payroll insights. Let’s safeguard your payroll data future together.